Event Application Process
All events, including club events, must receive a permit and use the Cycling Ireland Online Entry System. The benefits of the new system are that it removes cash and the handling of money, entry fees move seamlessly into your stripe account and you have a list of all your entries before event day.
Event Licence fees (one Day Licence) are also collected directly at the time of entry and sign-on sheets are not required. Unfortunately, if your event has not received a permit and is not available for booking via our online system it cannot avail of event insurance.
Note: Cycling Ireland events can only be submitted and run by Cycling Ireland affiliated clubs.
1 : Apply for a permit
Club Officials need to apply for a permit via the Club Management area of your membership portal
2 : Event Date Approval
The Cycling Ireland Events Team will approve your permit date or be in touch with alternative option if necessary.
3: Get your Event ready for online Entry
Once your permit has been approved you can start to prepare your event for accepting online bookings.
Step 1 - Login to Eventmaster
Event promotors can login by
or (if you already have an account with Eventmaster)
- login as an Event Organiser
Step 2 - Add/Amend your Event Description
When you login you will see your event in ‘Drafts’. If you do not see your event in drafts or would like to add other event organisers please contact us – DO NOT set up a new event.
Select to edit your event and you will see you can add or amend the Event description.
Step 3 - Add entry options/ additional purchases.
You have the option of adding this yourself or alternatively download and return the form(s) below to us and we can set up your entries / tickets. Ensure to add all options, prices and details on date and times you wish to open and close entries.
4. Submit Risk Assessment:
A Risk Assessment must be submitted a minimum of 30 days before your event. A template is available to download below in the Documents section. This template is the preferred file/format to use, although you may use your own file.
You will need to complete all the sheets coloured Green. The Route Details sheet has been improved to show expected arrival times at various points along the route based on projected speeds. Enter the projected speeds and the information for each step on the route (e.g. junctions) and the arrival times will be automatically calculated. Have a look at the Route Example to see how to complete the route details.
A Route Map sheet is now included where you must paste a map of the route. A route map is necessary for the Risk Assessment to be approved.
How to Upload a Risk Assessment
Please login to your Cycling Ireland Club Management. Select ‘Permit Management‘ and find your event. If your event has been Date Approved you will be able to click on ‘Upload Risk Assessment’ to upload the document.
If you need any further help please ContactUs@cyclingireland.ie quoting your Permit ID number.
Risk Assessment Template121.0KB
How to set up Stripe652.0KB
How to add your charity to Eventmaster417.0KB
Eventmaster fundraising guide21.1MB
Event Set Up Guide - Leisure1.2MB
Event Set Up Guide - Competitive1.3MB
Event Online Registration - Leisure Template20.0KB
Event Online Registration - Comp Template20.0KB
Club & Organiser: Permit Application321.0KB
Club & Organiser: How to access event entries report389.0KB