All events, including club events, must receive a permit and use the Cycling Ireland Online Entry System. The benefits of the new system are that it removes cash and the handling of money, entry fees move seamlessly into your stripe account and you have a list of all your entries before event day.
Event Licence fees (one Day Licence) are also collected directly at the time of entry and sign-on sheets are not required. This is also a mandatory requirement in relation to COVID-19 and contact tracing if the need arises. Unfortunately, if your event has not received a permit and is not available for booking via our online system it cannot avail of event insurance.
Step 1 : Apply for a permit
Club Officials need to apply for a permit via the Club Management area of your membership portal
Step 2 : Event Date Approval
The Cycling Ireland Events Team will approve your permit date or be in touch with alternative option if necessary.
Step 3: Get you Event ready for online Entry
Once your permit has been approved you can start to prepare your event for accepting online booking. Cycling Ireland will provide you with access to your event through the Event Management system. The documents below will give detailed instruction on how to prepare your event to accept online bookings. Please note you will require a Stripe account in order to accept payments for an event.
Cycling Ireland staff are on hand to assist you throughout the process.
Step 4: Set your event Live for bookings
Once you have prepared the event the Cycling Ireland Events team will set it live for entries.
Competitive Event: In order to set your event live for bookings you must upload a Risk Assessment to your permit (via the club management area or your membership portal). When your Risk Assessment is approved, please a member of the team and advise them the time and date you would like the event set live for entries.
Leisure Event: Leisure Event can be set live prior to a risk assessment upload. Full event approval is only granted when a risk assessment is upload and approved at least 3 weeks in advance of your event.
A Risk Assessment must be submitted up to 30 days before your event. A template is available to download below in the Documents section. This template is the preferred file/format to use, although you may use your own file.
You will need to complete all the sheets coloured Green. The Route Details sheet has been improved to show expected arrival times at various points along the route based on projected speeds. Enter the projected speeds and the information for each step on the route (e.g. junctions) and the arrival times will be automatically calculated. Have a look at the Route Example to see how to complete the route details.
A Route Map sheet is now included where you must paste a map of the route. A route map is necessary for the Risk Assessment to be approved.
How to Upload a Risk Assessment
Please login to you Cycling Ireland Club Management. Select ‘Permit Management‘ and find your event. If your event has been Date Approved you will be able to click on ‘Upload Risk Ass.’ to upload the document.
If you need any further help please ContactUs@cyclingireland.ie quoting your Permit ID number