AGM Registration

Further Information

The Board of Directors of the Irish Cycling Federation trading as Cycling Ireland, in line with the conditions set out in articles 25 el al the Constitution of the company has determined that the 33rd Annual General meeting of the company will be held on Saturday 6th November 2021 in the Rose Hotel, Tralee at 11am.  
Agenda
 
1. President’s address   
2. To adopt the standing orders for the orderly conduct of the AGM.
3. To consider the minutes of the 32nd AGM held on the 17thOctober 2020. 
4. To receive and consider the Directors’ report annexed to the 2020 annual accounts of the company.
5. To receive and consider the certified audited financial statements of the company for the year ended 31st December 2020. 
6. To fix membership and affiliation fees for 2022. 
7. To appoint Auditors for 2022. 
8. Business update presented by Mr Matt McKerrow, CEO. 
9. To consider the following reports: 

Anti-Doping
BMX Commission
College of Commissaires
Connacht Province. 
Leinster Province. 
Leisure Commission
Munster
Off-Road Commission
Para Commission
Road Commission
Track Commission
Ulster
Women`s Commission
Youth Commission
CEO report
Coaching & Education report
Events Report
HP Report
Marketing & Communications 
Membership report
Safeguarding
Board report



10. To consider the following motions: 

1. From Drogheda Wheelers. 

To remove Tech Reg G8.13 –  

On the day of an event which is part of the National Road Series that there be no other race available to A1 riders. 

2. From the Track Commission. 

Additions to T4 A1.3 Currently - 
3. In Youth Time Trial events specialist low profile bicycles, time trial bars, fixed wheel bicycles or aero
helmets are not permitted. Bicycles used in time trial events must be as per road race regulations.

Proposed addition - 
Add 3a. In under 16 Youth Track events, Time Trial bars are permitted in Time Trial or Pursuit events. 
3. From the Track Commission. 
As above, 
Proposed addition - 
Add 3b. Disc, Tri-Spoke or similar wheels are not allowed in Youth Track Events, and rim depth cannot be greater than 35mm. 

4. From Orwell Wheelers.      

Amendment to Tech Reg table as part of G8 

To move Master`s Women Road Race and Time Trial Championship to the column   including Men`s Master’s & A3s.  

5. From the Women`s Commission.

Where there is not a separate women’s race scheduled it will be mandatory to offer at a minimum 1st 2nd and 3rd placed prizes in respect to both men and women in each category.

Chapter T11.7
Currently -   
The organiser has the sole right as to the value and make-up of the prize list including category prizes. However, the value of the prizes should be allocated in a sporting manner. Details of such prizes shall be advised to the Commissaire who shall ensure that this information is made available to all competitors prior to the start of the race. 

Proposed amended T11.7
The organiser has the sole right as to the value of the prize list including category prizes. However, the value of the prizes should be allocated in a sporting manner. Details of such prizes shall be advised to the Commissaire who shall ensure that this information is made available to all competitors prior to the start of the race.
Where there is not a separate women’s race scheduled it will be mandatory to offer at a minimum 1st 2nd and 3rd placed prizes in respect to both men and women in each category. 

6. From Cycling Munster.     
Amending a regulation that all clubs must have a Safeguarding Officer.   
 
Chapter G1.2 
Currently -  
A club wishing to become an Affiliated Club of Cycling Ireland must apply to the provincial Secretary of the Province in which the club is based. The club must have a minimum of 6 Members and must have a named Chairman, Secretary, Treasurer and Safety Person. Also, clubs with young or vulnerable members (as defined by Cycling Irelands Code of Practice for Young and Vulnerable Cyclists) must appoint a Safeguarding Officer. The Provincial Executive before forwarding the clubs request to Cycling Ireland to become an Affiliated Club must ensure that the club satisfies the requirements of Article 6 of Cycling Irelands Articles of Association. 
 
Proposed amended G1.2  

A club wishing to become an Affiliated Club of Cycling Ireland must apply to the provincial Secretary of the Province in which the club is based. The club must have a minimum of 6 Members and must have a named Chairman, Secretary, Treasurer, Safety Person and Safeguarding Officer. The Safeguarding Officer in the club will ensure the protection is in place for the young or vulnerable members of CI (as defined by Cycling Irelands Code of Practice for Young and Vulnerable Cyclists). The Provincial Executive before forwarding the clubs request to Cycling Ireland to become an Affiliated Club must ensure that the club satisfies the requirements of Article 6 of Cycling Irelands Articles of Association.

7. From Cycling Munster. 

Proposal to amend T10.Article1.29 to make it mandatory to have IRL nationality code to compete in Provincial or County Championships. 

T10. Article1.29 Currently – 
29. The following riders may compete in a National Championship:
(a) Members of Cycling Ireland with the relevant Competition Licence and an IRL Nationality
(b) Members of a UCI affiliated federation with an IRL Nationality on their licence.

Proposed amended T10. Article1.29
The following riders may compete in a National, Provincial or County Championship: 
(a) Members of Cycling Ireland with the relevant Competition Licence and an IRL Nationality 
(b) Members of a UCI affiliated federation with an IRL Nationality on their licence.

(**Note – this proposal also affects the following tech regs, T10 Art 2 & 3)

T10. Article 2 – PROVINCIAL CHAMPIONSHIPS
1. The regulations and eligibility regarding the control of Provincial Championships will be established by Provincial Federations. Provincial Executives will forward a copy of their regulations to Cycling Ireland.
*Note: LC licence holders are not eligible for Road Race Championships.

2. License holders satisfying one of the following criteria:
(a) Belonging to a club / team based in the province.
(b) Unattached and resident in the province.
(c) Residency in the Province.
(d) Belonging to a club / team based outside Ireland but,
1) Immediate past address was in the province or
2) Most previous Irish club / team was based in the province.
May compete in the Provincial Championships notwithstanding a rider may only compete in one set of
Provincial Championships in any one season.
Provinces may declare certain Championships as “Open Championships”, in which case the above criteria does not apply. However, in these circumstances the province must advertise this in advance and confirm as to who is eligible for the Championship Medals.
Minimum Numbers for each Provincial Championship event will be decided by each province. There is no requirement to have a minimum number of starters to award medals.
Provinces may award Provincial Championship Medals and/or trophies. Provinces may award a Champions Jersey for a Provincial Championship. Winners of such a provincial Champions Jersey will be permitted to wear it, within the province, in competition in the same discipline and category in which it was won up until the day prior to the following years Championship.

T10 Article 3 – COUNTY CHAMPIONSHIPS
1. The regulations regarding the control of County Championships will be established by Provincial
Federations but these should not be in conflict with Cycling Ireland’s National Championship
Regulations.

8. From Cycling Munster. 

 Proposal to amend T4. Article 3.5 – To amend the maximum distance for Junior Girls TT shown in the table from 20km to 40km (Similar to that permitted for Under 16 Girls.)



Recommendations.

1. From Drogheda Wheelers.  
That National Series events should consist of single day Road Races only. 

2. From the Leisure Commission 
Recommendation from the Leisure Commission to define leisure members & membership.   
 
Proposed as Chapter T13 Leisure Cyclists & Leisure Cycling. 
 
  
1. A leisure cyclist is one who participates in non-competitive events of any duration and distance without any monetary reward for completing the event. A leisure cyclist may cycle as an individual or participate in organised group events.  A leisure cyclist may be a member of a Cycling Ireland affiliated cycling club or be an unattached member of Cycling Ireland.  
  
2. Leisure cycling may be defined as, but not exclusively as, non-competitive events, commuting, utility cycling, touring, Audax, charity cycles, community bike rides, club spins, training and sportives (events which may be timed for personal reference only, not for prizes or awards.) 

3. From the Board of Cycling Ireland.     

National Championships from 2022
 
Any championship that is in the Cycling Ireland calendar – will be promoted irrespective of number of entries
(This is because riders have trained all year for an event that can potentially be cancelled a matter of days before it is due to happen.)
 
The Table of minimum entry numbers becomes a table of starters for Nations Championships to continue unaffected.
(If that minimum number of starters is reached the championship continues year to year)
 
If it fails to hit the minimum number of starters – the championship gets a warning “Yellow Card” sent to the relevant commission.
(So, for example the 2021 junior Women’s TT would go ahead – with 3 entrants/starters, and a warning sent to both the Women’s Commission and the Road Commission for 2022.)
 
The warning states that they have failed to meet the minimum number of starters; and should this happen again the following year this championship will become a lapsed or parked National Championship.
 
Should the number of starters not be met for the 2nd year in a row it would still go ahead in year two, but the championship will then move to a lapsed National Championships list, and the commissions advised of this.
 
Should a Commission wish to bring a lapsed championship back – this will have to be run as a demonstration event with no medals or jerseys (to demonstrate interest.) 

If it receives the number of riders as per the table, it comes back the following year as a full championship in the calendar with Jerseys and medals and starts the above process again.


11. To elect an Honorary President. The following have been nominated.
Mr Liam Collins has been nominated by Newcastle West Wheelers.   

12. To elect two Board Directors without executive post. The following have been nominated:

1) Mr. Carl Fullerton has been nominated by Donegal Bay Cycling Club

2) Mr. Conor Campbell has been nominated by,
  South Dublin Wheelers.
  Cuchulainn CC.
  Drogheda Wheelers. 
  Navan Road Club.

3) Mr Philip Wade has been nominated by Newcastle West Wheelers. 



13. Close of AGM

Documents

  • Articles and Memorandum of Association
    249.0KB