Young Riders and Overnight / Abroad Stays

If you are planning an overnight trip or trip abroad with riders under 18 years of age, you must first contact our National Safeguarding Officer (safeguarding@cyclingireland.ie). This must be done at least one month in advance of the proposed start date of the trip.

The first step is to complete the Trip Approval Form. This must be completed at least one month in advance of the trip, by the Trip Co-Ordinator and sent to the National Safeguarding Officer.

If you trip is approved, you must obtain written parental consent for all young people travelling. This should be obtained on the standard Parental Consent Form. This form will include information regarding any medical conditions, disability, allergies, dietary or other special requirements that the young person may have. It may be necessary to follow up certain information disclosed with a medical professional to ensure that the young person is fit to travel. This form should be completed by all parents or guardians and collected at least 3 weeks in advance of the trip. These forms should not be sent to the National Safeguarding Officer but should be held securely by the Trip Co-Ordinator. Remember, there may be sensitive information held in these documents so please ensure that information is shared only on a need-to-know basis and that it is held in line with data-protection.  

Next, you will be asked to complete a Youth Trip Abroad Form. This form will be completed with the Trip Co-Ordinator and sent to the National Safeguarding Officer at least two weeks before the trip.

Cycling Ireland advise the Trip Co-Ordinator and Club Safeguarding Officer to work together in preparation for the trip. It is advised to hold a parents/guardians information evening before the trip in order to share all information regarding the trip and to answer any questions or concerns that the parents may have. It is essential that all parents/guardians are provided with transport and accommodation details and contact details for at least two adults who will be accompanying the young riders in case of emergency.

It is also advised to hold an information evening for the young riders travelling where any question or concerns can be answered. This is also an opportunity to discuss the Code of Conduct for Youths travelling Abroad / Overnight that must be read thoroughly, agreed to and signed by all young riders in advance of the trip. You may amend this from as fit for your trip.  It is also advised that all adults travelling sign a Code of Conduct and agree to abide by Cycling Ireland's Code of Practice and Safeguarding Procedures for Young and Vulnerable Riders.

After you have returned from your trip, you must complete the Trip Report Form within one week and return it to the National Safeguarding Officer. If there are any emergencies or serious incidents over the course of the trip, this information must be relayed to the National Safeguarding Officer ASAP. (Phone number: 086 0447735).


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